Administrative Assistant - Intake

Toronto, ON | Direct Hire

Job ID: 51818 Industry: Administrative/Office Support

Administrative Assistant - Intake

Salary up to $50,000 + 3 Weeks Holiday + Fantastic Benefits + Pension Plan!!!

Our client, a professional governing body, is seeking an Administrative Assistant - Intake to join their team. You will be responsible for providing administrative duties to support the Registration department. The ideal candidate will be a strong critical thinker with excellent attention to detail and strong organizational skills. You will succeed in this role if you have excellent interpersonal skills, including a high-level of diplomacy, patience and tact.


  • Provide extensive administrative support to the Registration department
  • Review for completeness and process applications for various registration processes, and prepare correspondence to applicants/members
  • Communicate with applicants, members and internal staff regarding department-related issues and processes
  • Assist with yearly renewal of various registration processes
  • Prepare certificates/permits and produce correspondence
  • Maintain files, databases, records related to department programs
  • Provide administrative support to department management team as required
  • Perform necessary investigations and prepare letters of standing


  • Completion of 2-3-year Community College program
  • Minimum 2 years of administrative experience
  • Extensive knowledge of Microsoft Office; Microsoft Access and Adobe Acrobat skills
  • Excellent written/oral communication skills – strong command of the English language
  • Strong organizational skills
  • Excellent analytical skills and critical thinking abilities
  • Ability to interpret, explain and administer complex legislated requirements and by-laws

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